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Job Opportunity – Legal Secretary:

by | Feb 18, 2022

For Immediate Release – February 18, 2022

The Wayne County Prosecuting Attorney is seeking a full-time Legal Secretary for working in its Misdemeanor Division.

Position: Legal Secretary–Misdemeanor Division

Legal Secretary Job Purpose: Provides administrative assistance and support to Prosecuting Attorney and his assistant prosecuting attorneys.

Misdemeanor Division Legal Secretary Job Duties and Responsibilities:

  1. Extensive familiarity with, and ability to use, Word and Excel software;
  2. Ability to learn and use MatrixPointe software (hereinafter “Matrix”) in all aspects of processing Misdemeanor Division cases;
  3. Drafting of a variety of legal documentation (e.g., charges, memos, correspondence, subpoenas, motions, discoveries, amendments, addendums, praecipes etc.);
  4. Responsively and courteously handling all incoming inquiries (whether by phone, mail, email, or office visit) to the Misdemeanor Division and/or Felony Division;
  5. Maintaining, filing and accessing all Misdemeanor Division records;
  6. Maintaining and updating any requisite Misdemeanor Division reports (e.g., “After 45 days report”);
  7. Preparing paperwork and maintaining files for all Misdemeanor Division cases;
  8. Drafting and filing of destruction/forfeiture orders in Misdemeanor Division cases and, when signed, route to the appropriate agencies;
  9. Processing sealing of record requests and orders;
  10. Subpoenaing and calling off witnesses/officers for any Misdemeanor Division hearings;
  11. Maintaining Misdemeanor Division prosecutor’s calendars;
  12. Maintaining the voice mail messaging system for after work hours;
  13. Maintaining professional appearance of the office;
  14. Maintaining misdemeanor case files pursuant to the Wayne County Prosecutor’s Record Retention Schedule;
  15. Maintaining a professional relationship with outside agencies;
  16. Collecting information associated with cases not normally submitted by law enforcement (e.g. BMV packets, certified prior records, criminal histories);
  17. Retrieving, opening, sorting, date-stamping, and distributing incoming mail;
  18. Retrieving and reviewing case files for following day’s docket;
  19. Copying and sending facsimiles of documents to appropriate requestors;
  20. Performing duties for the Civil Division, Juvenile Division and/or Felony Division as necessary;
  21. Meeting all job safety requirements and all applicable OSHA safety standards that pertain to essential functions;
  22. Tracking incarceration status of criminal defendants for calculation of speedy trial deadlines; and
  23. Any other duties which the Prosecuting Attorney or an assistant prosecuting attorney may assign.

Skills/Qualifications: Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Verbal Communication.

Please send a Wayne County Employment Application (can be downloaded from Wayne County http://www.wayneohio.org/employment-opportunities or obtained from the Wayne County Commissioner’s Office, 428 W. Liberty Street, Wooster, Ohio), resume and cover letter stating your ability to address the responsibilities of this position to: Wayne County Prosecuting Attorney, 115 West Liberty Street, Wooster, OH 44691, no later than noon, Friday, March 4, 2022. 

The Wayne County Prosecuting Attorney’s Office is an Equal Opportunity Employer