Employment Opportunity - Legal Secretary

The Wayne County Prosecuting Attorney is seeking a full-time Legal Secretary for working in its Misdemeanor Division.

Description: Legal Secretary–Misdemeanor Division Wage: $14.13/hr. and up depending upon experience.

Legal Secretary Job Purpose: Provides administrative assistance and support to Prosecuting Attorney and his assistant prosecuting attorneys.

Misdemeanor Division Legal Secretary Job Duties and Responsibilities:

Extensive familiarity with, and ability to use, Word and Excel software;

Ability to learn to use, MatrixPointe software (hereinafter “Matrix”) in all aspects of processing Misdemeanor Division cases;

Drafting of a variety of legal documentation (e.g., charges, memos, correspondence, subpoenas, motions, discoveries, amendments, addendums, etc.);

Responsively and courteously handling all incoming inquiries (whether by phone, mail, email, or office visit) to the Misdemeanor Division and/or Felony Division;

Maintaining, filing and accessing all Misdemeanor Division records;

Maintaining and updating any requisite Misdemeanor Division reports (e.g., “After 45 days report”);

Preparing paperwork and maintaining files for all Misdemeanor Division cases;

Drafting and filing of destruction/forfeiture orders in Misdemeanor Division cases and, when signed, route to the appropriate agencies;

Processing sealing of record requests and orders;

Subpoenaing and calling off witnesses/officers for any Misdemeanor Division hearings

Maintaining Misdemeanor Division prosecutor’s calendars;

Maintaining the voice mail messaging system for after work hours;

Maintaining professional appearance of the office;

Maintaining closed misdemeanor case files pursuant to the Wayne County Prosecutor’s Record Retention Schedule;

Maintaining a professional relationship with outside agencies;

Collecting information associated with cases not normally submitted by law enforcement (e.g. BMV packets, certified prior records, criminal histories);

Retrieving, opening, sorting, date-stamping, and distributing incoming mail;

Retrieving and reviewing case files for following day’s docket;

Copying and sending facsimiles of documents to appropriate requestors;

Performing duties for the Civil Division, Juvenile Division and/or Felony Division as necessary;

Meeting all job safety requirements and all applicable OSHA safety standards that pertain to essential functions;

Tracking incarceration status of criminal defendants for calculation of speedy trial deadlines; and

Any other duties which the Prosecuting Attorney or an assistant prosecuting attorney may assign.

Skills/Qualifications: Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Verbal Communication.

Please send a Wayne County Employment Application (can be downloaded from Wayne County https://www.wayneohio.org/employment-opportunities or obtained from the Wayne County Commissioner’s Office, 428 W. Liberty Street, Wooster, Ohio), resume and cover letter stating your ability to address the responsibilities of this position to: Wayne County Prosecuting Attorney, 115 West Liberty Street, Wooster, OH 44691, no later than Monday, August 12, 2019

The Wayne County Prosecuting Attorney’s Office is an Equal Opportunity Employer