Employment Opportunity - Secretary

For Immediate Release

The Wayne County Prosecuting Attorney is seeking a full-time Legal Secretary for working in its Misdemeanor Division.

Description: Legal Secretary–Misdemeanor Division Wage: $18.22/hr. or possibly higher depending upon experience.

Legal Secretary Job Purpose: Provides administrative assistance and support to Prosecuting Attorney and his assistant prosecuting attorneys.

Misdemeanor Division Legal Secretary Job Duties and Responsibilities:

1.    Extensive familiarity with, and ability to use, Word and basic familiarity with Excel software;

2.    Ability to learn to use, MatrixPointe software (hereinafter “Matrix”) in all aspects of processing Misdemeanor Division cases;

3.    Drafting of a variety of legal documentation (e.g., charges, memos, correspondence, subpoenas, motions, discoveries, amendments, addendums, etc.);

4.    Responsively and courteously handling all incoming inquiries (whether by phone, mail, email, or office visit) to the Misdemeanor Division and/or Felony Division;

5.    Maintaining, filing and accessing all Misdemeanor Division records;

6.    Maintaining and updating any requisite Misdemeanor Division reports;

7.    Preparing paperwork and maintaining files for all Misdemeanor Division cases;

8.    Drafting and filing of destruction/forfeiture orders in Misdemeanor Division cases

        and, when signed, route to the appropriate agencies;

9.    Processing sealing of record requests and orders;

10. Subpoenaing and calling off witnesses/officers for any Misdemeanor Division hearings;

11. Maintaining Misdemeanor Division prosecutor’s calendars;

12. Maintaining the voice mail messaging system for after work hours;

13. Maintaining professional appearance of the office;

14. Maintaining closed misdemeanor case files pursuant to the Wayne County Prosecutor’s Record Retention Schedule;

15. Maintaining a professional relationship with outside agencies;

16. Collecting information associated with cases not normally submitted by law enforcement (e.g. BMV packets, certified prior records, criminal histories);

17. Retrieving, opening, sorting, date-stamping, and distributing incoming mail;

18. Retrieving and reviewing case files for following day’s docket;

19. Copying and sending facsimiles of documents to appropriate requestors;

20. Performing duties for the Civil Division, Juvenile Division and/or Felony Division as needed;

21.Tracking incarceration status of criminal defendants for calculation of speedy trial deadlines; and

22. Any other duties which the Prosecuting Attorney or an assistant prosecuting attorney may assign.

Skills/Qualifications: Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Verbal Communication.

Please send a Wayne County Employment Application (can be downloaded from Wayne County https://www.wayneohio.org/employment-opportunities or obtained from the Wayne County Commissioner’s Office, 428 W. Liberty Street, Wooster, Ohio), resume and cover letter stating your ability to address the responsibilities of this position to: Wayne County Prosecuting Attorney, 115 West Liberty Street, Wooster, OH 44691, or via email to dlutz@countyprosecutor.com.  This tremendous job opportunity will remain open until filled.

 

The Wayne County Prosecuting Attorney’s Office is an Equal Opportunity Employer